Run every property, lease and tenant
from one place.
Property management platform for landlords, owners, managing agents, body-corporate trustees, tenants and service providers. South PropMan gives landlords, property owners, property & asset managers, sectional-scheme managing agents and trustees, tenants and service providers a single source of truth that sits on top of the tools you already use — multi-currency, multi-jurisdiction, priced for the work you actually do.
11
active markets
0
per-seat licence fees
100%
your data, exportable anytime
South PropMan Cloud
Live Portfolio Telemetry
Portfolio Occupancy
96.5%
On-Time Collections
98.2%
Auto-reconciled EFT & POP
Botswana 
Eswatini 
Lesotho 
Malawi 
Mauritius 
Namibia 
Seychelles 
South Africa 
Tanzania 
Zambia 
Zimbabwe Three Dedicated Applications · Zero Clutter
Purpose-built for your exact asset class.
Commercial malls, residential apartment estates, and sectional-title body corporates operate under completely different rules, metrics, and legislation. South PropMan separates them into three independent, specialized applications so your team only sees the workflows that matter to your portfolio.
Commercial Property Management
Malls, Retail Centres, Office Parks & Industrial Estates
Occupied / Total GLA
21,063 / 21,821 m²
Monthly Gross
P 3,133,109
- ✓ GLA & Rate/m² Smart Rent Rolls + Valuation Schedules
- ✓ CAM, Standby Diesel Generator & Solar Cost Recoveries
- ✓ Turnover Rent % Audits & Multi-Year Escalation Ladders
- ✓ Historical Basic Rent Statements from Lease Inception to Date
- ✓ BURS / SARS / ZRA Withholding Tax (WHT) Certificate Register
- ✓ AI Corporate Lease PDF Reader & Online Witnessed e-Signing
Residential Property Management
Apartment Blocks, Townhouse Complexes & Residential Estates
Occupied Units
11 / 12 Units (94.1%)
Unit Mix
1, 2 & 3 Bed Units
- ✓ Bedroom & Unit-Type Rent Rolls (1 Bed Flat, 2 Bed Townhouse, 3 Bed House)
- ✓ Digital Move-In & Move-Out Inspections with Before & After Photos
- ✓ Interest-Bearing Security Deposit Ledger & Refund Worksheets
- ✓ Sub-Metered Water & Electricity Billing + Leak Detection
- ✓ Automated Friendly Reminders, 7-Day Notices & Arrears Ladders
- ✓ Self-Service Tenant Mobile Portal for POP Uploads & Repairs
Sectional Title & Body Corporate
Sectional Title Schemes, Body Corporates, Trustees & HOAs
Participation Quota
100.0000% (10,000 bps)
Dual-Fund Books
Admin + Reserve Fund
- ✓ Participation Quota (PQ) Register & Automated Monthly Levy Runs
- ✓ Separate Administrative Fund & 10-Year Reserve Fund Accounting
- ✓ AGM Notice Builder, Proxy Register, Quorum Tracker & Ballot Voting
- ✓ Trustee Nominations, Resolutions Register & Conduct Violations
- ✓ Levy Clearance Certificates & Section 129 Arrears Demands
- ✓ Statutory CSOS Annual Returns, Levy Calculations & STSMA Compliance
How It Works
From lease inception to executive statement — automated end-to-end.
Once a lease or sectional unit is onboarded, every invoice, escalation step, recovery, and ledger journal flows automatically — backed by built-in interactive training walkthroughs inside each portal.
Built-In Video Walkthroughs
Every portal (Commercial, Residential, and Sectional Title) includes its own dedicated interactive video walkthrough inside the Training Center.
Capture or AI-extract the lease once.
Upload a signed PDF or generate a lease from our 22-clause commercial or residential template. Rent, annual escalation ladders, deposits, parking, utilities, and CAM or PQ shares become the single source of truth.
Billing runs, recoveries & bank recon run in one click.
On the 1st of the month, one click generates every rent, levy, CAM, diesel, and sub-metered utility invoice. Tenants upload Proof of Payment in their portal and confirmed receipts auto-post to the double-entry General Ledger.
Preview, download or email statements & reports in seconds.
Preview every A4 PDF or Excel spreadsheet on screen before downloading or emailing from your own company domain. Generate historical basic rent statements from lease inception to date, owner statements, and WHT/VAT/CSOS returns.
Built for every role
One platform. Four front doors.
Each persona sees the slice of the system they need — and only that slice.
Landlords & owners
See every cent across your portfolio, in every currency you collect in. Chase less, collect more.
Learn more →Managers, managing agents & trustees
Rental managers, sectional-scheme managing agents and body-corporate trustees — run buildings you don’t own without losing sleep. Approvals, levies, payouts, owner and trustee statements, all traced.
Learn more →Tenants
Pay rent, upload proof of payment, log issues. No scattered chat threads, no lost receipts.
Learn more →Service providers
Receive jobs, submit quotes, upload invoices, get paid. One shared portal with every client you work for.
Learn more →The product
Everything property ops touches, in one ledger.
Twelve building blocks, wired together so data flows automatically from the lease all the way to the financial statements. No re-keying, no month-end reconciliation rituals.
Leases & rent
Escalations, invoicing, reminders and pro-rata on autopilot. Rent-roll and occupancy tracked in real time.
Invoicing & billing runs
Monthly billing run consolidates rent, parking, levies, CAM and utilities into one statement per tenant.
Arrears & legal dunning
Aging buckets, automated reminders, escalation letters, and a paper trail that stands up in a CCMA hearing.
CAM recoveries
Allocate common-area costs by GLA, occupancy, turnover or custom formula. Year-end reconciliation included.
Utilities — water, elec, solar, diesel
Sub-meter readings, leak detection, generator recoveries, solar allocations and municipal shadow-bill disputes.
Maintenance & work orders
Dispatch jobs to rated service providers, approve quotes, track visits, capture photos — with a budget guard.
Vendor ledger & KYC
One vetted supplier list with tax clearance, BEE, insurance and bank-letter expiry alerts powering every bill.
Accounting & general ledger
Double-entry journals, trial balance, chart of accounts. Every invoice, receipt and CAM split is auto-posted.
Bank recon & EFT approvals
Match bank statements to invoices, queue outgoing payments for approval, export a signed EFT batch file.
Financial statements & reports
Income statement, balance sheet, cashflow, budgets vs actual, owner statements — branded PDF or CSV.
Compliance — VAT, WHT, POPIA
Jurisdiction presets for 11 markets, BURS / ZRA / SARS filing helpers, data-subject export and deletion flows.
Tenant & provider portals
Tenants pay, upload POPs, log issues. Providers quote, schedule, invoice and get paid — all in one portal.
16 more capabilities. Same price. Same trial.
Smaller surfaces — no less important. Every item below is a real screen in the app today, not a roadmap promise.
Inspections (move-in / out)
Assets & depreciation
Inventory & storeroom
Budgets & variance
Period close
Recurring transactions
Shadow-bill disputes
Portfolio analytics
Today dashboard
AI Assist
Tenant mobile app
Proposal & quote engine
MDA / spreadsheet migration
Owner statements
Team roles & permissions
Sales rep portal
Why operators pick us
Six reasons this beats the spreadsheet — and the foreign SaaS.
Built in-region, priced in local currency, compliant with the acts that actually apply to your buildings.
POPIA-ready out of the box
Role-based access, data-subject export and deletion, breach logging — aligned with POPIA Chapter 3 and SADC equivalents.
Simple tiered packages
One flat monthly amount per package, sized to your portfolio. No per-seat licence, no property cap, no surprise upgrade gate.
Localised market by market
Multi-currency, multi-tax, multi-jurisdiction. VAT, WHT, deposit rules and utility recoveries — first-class for every market we deploy in, not bolt-ons.
Real audit trail, not a PDF dump
Every invoice, POP, CAM allocation and maintenance payment is journalled and exportable to Xero, QuickBooks, Sage or Zoho.
Your data stays yours
Full CSV export of every table, anytime. No retention hostage at renewal, no vendor lock-in.
Onboarded in under a week
Free MDA or spreadsheet migration. Properties, leases, arrears and deposits imported with a real human on the call.
Leases signed online, witnessed
Send a lease or proposal by link; the tenant draws a signature and an optional witness co-signs. We stamp IP, user-agent and timestamp into the PDF audit trail.
Regional compliance
Built against the acts that govern your portfolio.
From the blog
Notes from the field.
The month-end close playbook we built into the product
The exact sequence — tenant to ledger to owner statement — that turns a two-day scramble on the last working day of the month into a ninety-minute ritual.
POPIA for landlords — a survival guide, not a compliance cosplay
Five things POPIA actually asks of South African landlords, five things it doesn't, and how to pick tenants you can serve without hoarding data you shouldn't.
How our tiered pricing works
Simple tiered monthly packages sized to your portfolio — what each tier is shaped for, how upgrades work, and what it means for your invoice.
Ready when you are
Stop reconciling spreadsheets.
Start running your portfolio.
Tell us a bit about your portfolio. A real human on our team will assess the right fit and provision a 30-day workspace on the package that suits your operation — Starter, Growth or Enterprise — usually within one business day. No card up front. If it doesn't fit, walk away — your data is yours.